Invoice software for contractors
Contractor billing rarely starts with an invoice. It starts with a walkthrough, a scope, a price the customer has to agree to, sometimes a deposit, and only then the work. Invoice Chief follows that order: estimate first, signature second, invoice third — with the paperwork done on the same phone you took the measurements with.
From walkthrough to paid: the contractor workflow
Quote the job while you are standing in it
Build an estimate with labor and material line items, quantities and rates, add tax and any discount, and set how long the price is valid for. The customer sees a professional document, not a text message with a number in it.
Get it signed before the crew shows up
Hand the customer your phone or send a private link so they can sign from their own device. The signed estimate — including the agreement text that was on screen — is locked and preserved exactly as it was accepted, so there is no argument later about what the price covered.
Bill against the approved scope
Turn the approved work into an invoice with the same line items, so what you charge matches what was agreed. Record a deposit or a progress payment and the balance due updates on the document.
Chase less
Invoices move from draft to sent to paid, and partially paid jobs stay visible as sent with a balance, so nothing quietly disappears from your list.
Details that matter on a job site
Bill-to and job site are separate
When the property manager, landlord or homeowner is billed at one address and the work happened at another, the invoice shows both.
Signature evidence you can produce
A signed document keeps its full record and can be exported as a PDF of exactly what the customer saw and signed.
Your branding on every page
Add your logo, position and scale it, and choose the template that looks like your business. Multi-page documents keep the header on every page.
Delivery your customers will actually open
Send by email, SMS or WhatsApp with a ready-written message and a secure link to the document.
Built for contractors, not for a sales department
Invoice Chief is designed specifically for contractors and freelancers. There are no pipelines to maintain, no deal stages, no dashboards to configure before you can send a quote. The capability is there — estimates, signatures, invoices, payments, customers, multiple templates — without the overhead of a CRM you did not ask for.
If you run more than one operation — a remodeling company and a handyman side business, or one entity per partner — a single account covers up to eight businesses, each with its own name, logo, currency and document numbering. No separate app, no second phone, and no extra user account.
Get started
Set up your business, add your logo, and send your first contractor estimate or invoice today.