Invoice templates you fill in once and send from your phone
Most people searching for an invoice template want the same thing: a clean, professional invoice they can put a customer name on and send today. Invoice Chief gives you that as a working document rather than a file to wrestle with — choose a template, enter the job details, and the invoice is ready to share as a PDF or a private link.
How templates work in Invoice Chief
A template in Invoice Chief is a layout, not a blank file. Your business details, logo, customer, line items, totals and payment terms live in the app, and the template decides how they are presented. Switching template changes the look of the same invoice instantly — you never retype anything.
1. Add your business once
Business name, address, contact details, logo and currency are stored on your business profile and appear on every document.
2. Enter the job
Pick or create a customer, add line items with quantity and rate, set tax, discounts, the invoice date and the due date.
3. Choose the template
Compare the available invoice and estimate templates on the preview screen and pick the one that suits your trade or brand.
4. Send it
Share the finished invoice by email, SMS or WhatsApp, or download the PDF and send it however you prefer.
What is on an Invoice Chief invoice
Every template covers the elements a customer's bookkeeper expects to see, so an invoice does not come back with questions:
- Your business name, logo and contact details
- Invoice number, invoice date and due date (including “due on receipt”)
- Bill-to details, plus a separate job site address when the work happened somewhere else
- Line items with description, quantity, rate and line total
- Subtotal, tax, discount, total and balance due in your business currency
- A customer message and invoice-specific notes or terms
Why a living invoice beats a downloaded file
A spreadsheet or word-processor template stops helping the moment you send it. It cannot tell you whether the invoice was sent, whether the customer paid, or what the balance is after a deposit. Invoice Chief keeps the same document through its whole life: draft, sent, partially paid, paid. Numbers stay sequential, totals recalculate themselves, and last month's invoice is still there when you need to reissue it.
Estimates work the same way. Send a quote, let the customer sign it on your phone or from their own device, and the agreed document is preserved exactly as it was signed before you invoice against it.
Free to start
Create a free account, set up your business, and send your first invoice from a template today. If you run more than one operation, one account covers up to eight separate businesses, each with its own logo, currency and numbering.
Templates by trade
How to structure line items, examples and terms for specific trades:
- Plumbing invoice template
Service calls, diagnostics, fixtures, parts and a water heater example.
- HVAC invoice template
Equipment model and serial details, refrigerant, labor and a condenser repair example.
- Electrical invoice template
Troubleshooting, circuits, permits and a service panel replacement example.